Privacy Policy
Effective Date: August 11, 2026
Last Updated: August 11, 2026
The New Tampa Wesley Chapel Film Festival ("NTWCFF," "Festival," "we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, submit films or screenplays, purchase tickets, apply for sponsorships, or otherwise interact with us.
By accessing or using our website, submitting content, or participating in Festival events, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not use our website or services.
1. Information We Collect
We may collect personal information from you in a variety of ways depending on how you interact with our website and services:
Personal Identifiable Information (PII): Name, email address, phone number, mailing address, and professional affiliation when provided during ticket purchases, contact form submissions, newsletter sign-ups, or event registrations.
Submission Data: Names, biographies, contact details, media files, loglines, and promotional materials associated with film and screenplay entries submitted via our site or third-party submission platforms (e.g., FilmFreeway).
Payment Information: Payment card details and billing addresses processed securely through third-party payment gateways. We do not directly store complete credit card numbers on our servers.
Automated & Technical Data: IP addresses, browser types, operating systems, referring URLs, device information, and site interaction data collected automatically via cookies, web beacons, and analytical software.
2. How We Use Your Information
We use the information we collect for operational and organizational purposes, including:
Processing film and screenplay contest submissions, panel registrations, and ticket sales.
Communicating festival announcements, updates, schedule changes, and event details.
Delivering festival newsletters, promotional communications, and marketing updates (with options to opt out at any time).
Processing sponsor applications, vendor agreements, and partner inquiries.
Displaying film, filmmaker, and participant details in festival programs, online promotional materials, and event marketing.
Improving website functionality, user experience, and event security.
3. How We Share Your Information
We respect your personal details and do not sell, rent, or trade your personal information to third parties for marketing purposes. We may share information under the following limited circumstances:
Service Providers: Trusted third-party vendors who assist us in operating our website, processing payments, managing email communications, or hosting submission platforms (e.g., ticketing processors, web host providers).
Festival Operations: Sharing necessary submission metadata with screening judges, panelists, and festival volunteers involved in event execution.
Public Publicity: With filmmaker or participant consent, basic promotional details (e.g., director name, film title, synopsis, poster artwork, and production stills) may be shared on our website, social media channels, and printed program guides.
Organizational Transfers: In the event of a reorganization, merger, acquisition, joint venture, assignment, transfer, or disposition of all or any portion of our organization or assets, user information may be transferred to the relevant entity as part of that transaction.
Legal Requirements: When required by law, subpoena, or government order, or to protect the rights, property, and safety of NTWCFF, our attendees, or the public.
4. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance navigation, analyze site traffic, and personalize content. You can manage your cookie preferences or disable non-essential cookies directly through your web browser settings. Please note that disabling certain cookies may affect website functionality.
5. Third-Party Websites and Services
Our website may contain links to external third-party sites, including ticketing partners, submission portals, venue sponsors, and social media platforms. NTWCFF is not responsible for the privacy practices or content of third-party websites. We encourage you to review the privacy policies of any third-party services you visit.
6. Data Security
We implement reasonable administrative, technical, and physical security measures to safeguard your personal information against unauthorized access, alteration, disclosure, or destruction. However, no data transmission over the Internet or wireless network can be guaranteed 100% secure.
7. Your Rights and Choices
Depending on your location, you may have the following options regarding your personal data:
Opt-Out: Unsubscribe from marketing or newsletter emails by clicking the "unsubscribe" link at the bottom of any promotional email.
Access & Updates: Request access to, correction of, or updating of your personal informationstored by NTWCFF.
Data Deletion: Request the deletion of your personal information, subject to certain legal or operational retention requirements (such as financial reporting or contest records).
To make a privacy-related request, please reach out to us using the contact details below.
8. Children's Privacy
Our website and events are not directed toward children under the age of 13. We do not knowingly collect personal information from children under 13 without appropriate parental or legal guardian consent. If we learn that we have inadvertently collected such data, we will take immediate steps to delete it.
9. Changes to This Privacy Policy
NTWCFF reserves the right to update or modify this Privacy Policy at any time. Any changes will be effective immediately upon posting on the website with an updated "Last Updated" date. Your continued use of the website following any modifications constitutes your acceptance of the revised terms.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
New Tampa Wesley Chapel Film Festival
27179 Evergreen Chase Drive
Wesley Chapel FL 33544
Tampa/Wesley Chapel, FL
Email: ntwcfilmfestival@gmail.com